Reports & Papers-Motor Carrier State Filing Requirements Chart updated by AAIS

Pdf Summary

This document, updated by the American Association of Insurance Services as of April 2025, provides a comprehensive overview of state-specific requirements for motor carriers operating intrastate and, in some cases, contract carriers. It excludes federally mandated requirements for interstate carriers except where states have adopted these rules. A majority of states (41) participate in the Unified Carrier Registration (UCR) system, requiring annual online registration.

Key points include:

- <strong>Registration Requirements:</strong> Most states require intrastate and contract carriers to register annually with their respective state agencies, usually through departments of transportation, public service commissions, or motor vehicle departments. Some states distinguish household goods (HHG) carriers with specific rules and fees.

- <strong>Financial Responsibility and Insurance:</strong> States mandate minimum levels of financial responsibility and insurance coverage for bodily injury, death, property damage, and cargo liability. Coverage limits commonly range from $100,000 to $750,000 for liability, with cargo insurance often between $5,000 and $50,000 depending on the state and carrier type. Household goods carriers frequently have separate, lower cargo coverage minimums.

- <strong>Cancellation and Notification:</strong> Nearly all states require carriers and insurers to provide advance written notice (typically 10 to 45 days, most commonly 30 days) prior to insurance cancellation. Notices must often be sent to the governing state agency on a specific form.

- <strong>State Fees:</strong> Fees vary based on vehicle count, fleet size, vehicle weight, and carrier classification. Annual fees per vehicle typically range from $5 to over $50, with some states imposing initial application or filing fees.

- <strong>Regulatory Agencies:</strong> The designated state agencies responsible for oversight include Public Service Commissions, Departments of Transportation, Motor Vehicle Commissions, and Public Utility Commissions.

This chart serves as a reference guide for motor carriers to comply with diverse intrastate insurance, registration, and notification laws across states. It emphasizes the importance of verifying specific requirements with each state agency due to variations in fee structures, insurance limits, and cancellation protocols. The document also excludes hazardous materials carriers, passenger transport, and tow operations unless otherwise specified.

Asset Caption

Updated by AAIS. This chart represents individual state requirements, if any, for intrastate carriers and contract carriers.

Keywords

motor carriers

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household goods carriers

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